The process of hiring contingent staff can be very time consuming, not to mention manual, beginning with drafting a job description, communicating your order to suppliers, reviewing resumes and job requirements, and eventually signing off on timecards and invoices.
Information can be lost in the depths of an email inbox or a sea of papers piled on a desk. Utilizing the ShiftWise VMS can solve these problems. Each step of the staffing and recruiting process can be automated and simplified to save time and resources.
1. A single order is created that is viewable to all suppliers. There is no longer a need to pick up the phone to call every supplier you work with. With a VMS, each supplier is notified instantly when a new order is entered.
2. Order templates can be created for future use. Sick of hunting for that job description you used last month when you needed the same type of coverage? You can easily access your order templates in VMS to avoid re-writing a job description!
3. Call and Email volume is significantly reduced. Suppliers can easily view job descriptions and order details through the VMS rather than emailing and calling their contacts at a hospital for information on hiring needs.
4. Candidates for jobs are submitted to one order in one location. Email inboxes will no longer be subject to rounds and rounds of submittals by several different suppliers. All submittals are located centrally on one page in VMS.
5. Electronic staff records eliminate the need to print and scan paper files. Staff records are maintained by the staffing suppliers electronically and they can be retrieved any time for review by a manager or a surprise audit. You’ll save time waiting for the documents to print — and you’ll have more space in your office without those giant file cabinets sitting around!
6. One staff profile contains all requirements — licenses, immunization records, background checks, etc. There is no longer a need to sift through stacks and stacks of files to retrieve documents or open multiple emails to download files.
7. Time and Expenses are located in one easy-to-edit timeslip that requires one click for approval. Keeping track of paper timeslips and manually approving each one can be eliminated with electronic timeslips management.
8. Invoicing is consolidated into one invoice rather than having to reconcile and approve one invoice for every supplier. Say goodbye to Friday evenings spent signing off on multiple invoices! One click and your invoice is approved!
9. Automated reporting capabilities allow your organization to quickly run reports on your staffing and recruiting program. The reporting functions eliminate the need to manually track data using Excel or other programs.
Your time is valuable, and a VMS is a clear solution to automate and streamline processes that could otherwise become a full time job!
